Board software can be used to hold online meetings. This allows for more efficient meeting processes and better engagement of the board and better management of paperwork. If the meeting is held in person or over video conferencing, the use specifically designed tools can guarantee the meeting’s success. However, implementing this software is not always simple and requires training as well as adjusting the company’s established processes.

The best software for managing boards provides a single integrated solution for all meetings. It allows administrators to create an agenda, and then distribute all the relevant documents to members prior to time. It also lets them distribute these documents and record meetings using its audio/video conferencing tool integrated. It is also able to automatically create minutes of meetings following the meeting. It can keep and secure all the board materials in a central place, making it easy to access.

Another major characteristic of the software is its ability to minimize distractions. For example, it should allow attendees to mute their microphones if they aren’t speaking. It should also establish conversation protocols, for instance, the procedure for raising hands to ask a question or request permission to speak. To avoid confusion or frustration it is crucial that the rules are clear to all members before the meeting.

The software should be accessible on all devices, ensuring that users can have access to it. The best portals include versions that are optimized for desktop, tablet, and mobile. This allows the software to attain its goal of increasing attendance and boosting the engagement of board members.

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